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SECTION A: INSTITUTION’S PROFILE |
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1. Name of Institution |
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2. Contact Person |
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3. Address |
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4. Telephone Number |
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5. Fax Number |
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6. E-mail |
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7. Has your institution
digitised any of its resources? |
Yes (If so, please proceed
with SECTION B)
No (If so, please proceed with SECTION C, on page 9 – 10) |
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SECTION B: CURRENT DIGITISATION
PROJECT |
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8. When did the digitisation project
commenced? |
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9. What is the status of the project? |
Completed (Please answer
question 4)
On-going (Please answer question 5) |
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10. How many percent have been
accomplished? |
Less than 10%
Less than 30%
Less than 50%
Less than 70%
Other (Please
specify)
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11. What are the goals for the
digitisation projects?
(You can check/tick more than one answer)
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To
improve access
To
preserve materials
To
save space
To
support educational and research activities
To
share the information
To
reduce damage to original materials
To
keep pace with technology
Other
(Please specify
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12. What types of information
being digitised?
(You can check/tick more than one answer) |
Photographs
Manuscripts
Maps
3-Dimensional objects
Lithographs
Fabrics and textiles
Drawing
Text
Sound
Video
Film
Other (Please
specify)
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13. Does your institution engage
any consultant for the digitisation project? |
Yes (Please specify)
No |
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14. How it is funded? |
Internal
External
Internal and external |
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15. Which division / unit /
department is involved in the project? |
IT division / unit /
department
Technical division / unit / department
Digital division / unit / department
Other (Please specify)
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16. Who is directly in-charge
with the digitisation project? (Designation) |
Librarian
IT Officer
Curator
Archivist
Other (Please specify)
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17. How many professional staff
involve in the initiative? |
1 - 2
3 - 4
5 - 6
More than 7 |
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18. How many non-professional
staff involve in the initiative? |
1- 3
4 - 6
7 – 9
More than 10 |
19. Does your institution
provide a name for the digitisation project?
(Example: Raja Kita, Memory of the World, American Memory) |
Yes (Please specify)
No |
20. Approximately what is the size
of your digitised resources:
(Please specify the one that is applicable to your
institution) |
Number of images:
Number of sound recording:
Number of manuscript:
Number of films / videos:
Number of documents:
Number of 3-D items:
Others (Please specify):
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21. Who are the users of your
digitised resources? |
Internal user
External user
Internal and external user |
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22. How can the users access your
institution’s digital resources? |
Internet /World Wide Web
(Please
specify the URL Address)
Intranet / local network
CD-Rom
Other (Please specify)
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23. What are the problems faced
during the implementation of the project?
(You can check/tick more than one answer) |
Insufficient funding
Insufficient commitment from the top
management
Limited knowledge / skill base
Limited technology base
Limited infrastructure
Intellectual property issue
Content management issue
Standard and technical issue
Other (Please specify)
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SECTION B1: DIGITISATION
POLICIES |
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24. Is there a policy governing the
digitisation projects? |
Yes
No |
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25. Is your institution planning to
develop any policy in the future? |
Yes
No |
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Selection of Materials |
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26. Is there a specific selection
policy? |
Yes
No |
27. What factors have been
considered by your institution when selecting materials for
digitisation?
(You can check/tick more than one answer) |
Intrinsic historical
Cultural value
Academic / research value
Reduce damage
Revenue generation
Space saving
Wider accessibility
Assist preservation
Promotion
Funding availability
Demand
Other (Please specify)
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Content Management |
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28. Is there a specific content
management policy? |
Yes
No |
29. If your institution does deliver
digital resources via the Internet / World Wide Web what
mark-up language has been used?
(You can check/tick more than one answer) |
HTML
SGML
XML
Other (Please specify)
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30. Does your institution create
metadata records for individual digitised materials? |
Yes, for all items
Yes, for some items
(please specify)
No |
31. If metadata is available, what
standard does your institution used?
(You can check/tick more than one answer) |
In-house standard
MARC format
Dublin Core
Dublin Core modified for local use
Encoded Archival Description (EAD)
Text Encoding Project (TEI)
Other (Please specify)
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32. What facilities are
available for searching your institution’s digital
resources? |
No search facilities
Full text search
Metadata
search included in the resources themselves
Metadata search stored separately from the resources (i.e.
in a database or catalogue)
Other search method (Please specify)
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33. Does your institution
classify the digitised materials according to subject or
discipline? |
Yes (Please specify the
standard used. Example LCSH, SLSH)
No |
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Intellectual Property |
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34. Is there any specific
intellectual property policy? |
Yes
No |
35. If “yes”, how it is done?
(You can check/tick more than one answer) |
Under legal provision
By paying the owner a fee
Under the owner’s agreement
Under
license
Royalty
payment
Other (Please specify)
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36. Are users allowed to do any
of the following: |
Make printouts
Download to a local network (LAN)
Download to a PC
Download to a general network (WAN)
View only
Other (Please specify)
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37. Are there any electronic
management systems used to control copying? |
Yes (Please specify)
No |
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Cooperation and Collaboration |
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38. Does your institution
collaborate with other institution to develop the
digitisation project? |
Yes
No |
39. Does your institution
collaborate with any of these institutions?
(You can check/tick more than one answer) |
Public libraries
Universities/ academic libraries
Special libraries
National Library of Malaysia
National Archives of Malaysia
National Museum of Malaysia
Funding body
International body (Please specify)
Other (Please specify)
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40. Does your institution
digitise material from other institution? |
Yes (Please specify)
No |
41. What would be likely the
benefits gained from the collaboration effort in
digitisation project?
(You can check/tick more than one answer) |
Improves accessibility of the
nation’s cultural heritage information
Enhances resource discovery of the nation’s cultural
heritage information
Improves preservation of the nation’s cultural heritage
information
Improves promotion of the nation’s cultural heritage
information
Shared resources
Shared expertise
Avoid duplication of effort
Development of the technical and / or standard for
resource description
Other (Please specify)
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Preservation |
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42. Does your institution have a
preservation policy for the digitised resources? |
Yes
No |
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43. Does your institution allow
access to the original resources? |
Yes
No |
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44. How does your institution
preserve the digitised resources? |
Copy material to new storage
media
Convert material to new formats
Other (Please specify)
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45. Does your institution have a
policy for migrating data? |
Yes
No |
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SECTION B2: TECHNOLOGICAL
ASPECTS |
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46. How does your institution
carry out the digitisation project |
In house
Outsource
Other (Please specify)
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47. Digitisation is carried out
from |
The original
Reproduction |
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48. If “reproduction” are used,
are they, |
Photocopies
Photographic
Microfilm
Microfiche
Slides
Other (Please specify)
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49. What is the format of the
digital resources? |
For text based resources:
.html
.sgml
.pdf
postscript
Other (please
specify)
For image based resources:
.gif
.jpg
.tif
Other (please
specify)
Resolution used for image based resources:
300 dpi
600 dpi
1200 dpi
Other (please
specify)
For multimedia based resources:
.avi
.mpeg
.inor
.wrl
Other (please specify)
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50. Does your institution retain
master copies of the digitised resources?
(If “Yes” please answer Q45) |
Yes
No |
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51. If the answer is “Yes”, are
these stored on |
CD
DVD
External hard drive
PC
Server, backed on tapes
Server, not backed up
Other (please specify)
Not sure |
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52. Have you used OCR software
for texts? |
Yes
No |
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53. If “yes” which software was
used? |
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54. Have documents undergone
special treatment prior to OCR processing? |
Yes
No |
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55. For what purpose was OCR
processing used? |
Automatic indexing
Computer-assisted reading
Other (please specify)
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56. What OCR recognition rate
has been obtained? |
Maximum
Minimum
Average |
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57. Please specify the image
processing software used. (example: Adobe Photoshop) |
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58. Please specify the image viewing
software used. (example: Netscape and Explorer, Dynaweb,
Informix) |
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59. Please specify which navigation
software is used (example Netscape Explorer, Excalibor
retrieval ware and fileroom, Saros / Panagon) |
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SECTION C: FUTURE DIGITISATION
PROJECTS |
60. Does your institution plan to
digitise its resources in the future?
(If your answer is “Yes”, please continue with the rest of
the survey. If your answer is “No”, you do not need to
answer anymore questions. Thank you for completing the
survey) |
Yes
No |
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61. When did your institution plan
to start with the digitisation project? |
Within 1-2 years
Within 3-4 years
Other (Please specify)
Not sure |
62. Please describe the digitisation
project or programme that your institution plans to
undertake.
(The purpose of the project or programme, types of materials
to be digitised, the intended audience) |
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63. Will you collaborate with
outside institution to digitise resources? |
Yes
No |
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64. If “Yes”, which institution will
you be working with? |
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65. What would be likely the
benefits gain from the collaboration effort in digitisation
project?
(You can check/tick more than one answer) |
Improves accessibility of the
nation’s cultural heritage information
Enhances resource discovery of the nation’s cultural
heritage information
Improves preservation of the nation’s cultural heritage
information
Improves promotion of the nation’s cultural heritage
information
Shared resources
Shared expertise
Avoid duplication of effort
Development of the technical and / or standard for
resource description
Other (Please specify)
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66. What would likely the possible
problems face during the implementation?
(You can check/tick more than one answer) |
Insufficient funding
Insufficient commitment from the top
management
Limited knowledge / skill base
Limited technology base
Limited infrastructure
Intellectual property issue
Content management issue
Standard and technical issue
Other (Please specify)
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67. Does your institution plan to
have policies on the following? |
Selection policy
Yes
No
Content management policy
Yes
No
Intellectual property policy
Yes
No
Co-operation/Collaboration policy
Yes
No
Preservation policy
Yes
No |
